Accounting Technician III/Student Attendance

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Accounting Technician III/Student Attendance
Job Budget
This job open for
30365979 Days 6hrs
Must be completed by
February 6, 2018

TITLE:  Accounting Technician III/Student Attendance    

SITE:  Business Department  

SALARY:  Range 34, $22.19 – $26.65, Classified Salary Schedule

WORK CALENDAR:  8 Hours Per day, 5 Days Per Week,  12 Months Per Year

POSTING DATE:    January 31, 2018

APPLICATION DEADLINE:   February 6, 2018


The job of Accounting Technician III/Student Attendance is done for the purpose/s of ensuring accurate attendance accounting within the district; resolving attendance related issues; ensuring compliance with state reporting and documenting requirements; conveying attendance related information to appropriate parties and performing various financial activities relating to Student Body, Transportation, and Food Service accounts recording and/or updating fiscal information in accordance with established financial practices.

REPRESENTATIVE DUTIES may include, but are not limited to the following:

  • Communicates with district employees, county administration, government agencies, etc. for the purpose of resolving problems and coordinating activities and processes.
  • Ensures accuracy of attendance records (e.g. verification of forgeries, truancies, etc.) for the purpose of complying with state laws governing attendance accounting.
  • Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
  • Monitors assigned district activities and/or program components (e.g. revolving cash, odometer tracking, pupil count, Federal Impact Aid, etc.) for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
  • Prepares written materials (e.g. reports, memos, letters, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
  • Processes documents and materials for the purpose of disseminating information to appropriate parties.
  • Provides in-service training to district office and school site staff for the purpose of ensuring accurate attendance accounting and handling of student body funds within the district.
  • Researches discrepancies of attendance information and/or student body expense documentation (e.g. purchase orders, invoices, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing for action.
  • Responds to inquiries of staff, other educational institutions, the public, parents and/or students for the purpose of providing information and/or direction.

Other Functions

Assists other personnel for the purpose of supporting them in the completion of their work activities.


SKILLS are required to perform multiple non-technical tasks with an occasional need to upgrade skills due to changing job conditions. Specific skills required to satisfactorily perform the functions of the job include:

  • Preparing and maintaining accurate records
  • Performing standard bookkeeping procedures
  • Operating standard office equipment including utilizing pertinent software

WORKING KNOWLEDGE required to satisfactorily perform the functions of the job includes:

  • Basic math including calculation of fractions, percents and/or ratios
  • Read a variety of manuals, write documents following prescribed formats and/or present information before groups
  • Understand complex multiple step instructions


  • Bookkeeping practices and codes, regulations and laws related to the job functions

SPECIFIC ABILITIES required to satisfactorily perform the functions of the job include:

  • Schedule activities
  • Gather, collate, and/or classify data
  • Use basic job related equipment

FLEXIBILITY is required to:

  • Work with others under a variety of circumstances
  • Analyze data utilizing defined but different processes
  • Operate equipment using standard methods of operation

ABILITY is required to:

  • Work with a diversity of individuals and/or groups
  • Work with data of different types and/or purposes
  • Utilize job related equipment

Specific Abilities required to satisfactorily perform the functions of the job include:

  • Adapting to changing priorities
  • Communicating with persons of varied backgrounds
  • Meeting deadlines and schedules
  • Working with detailed information
  • Working with frequent interruptions

In working with others, problem solving is required to analyze issues, create plans of action and reach solutions; with data it is moderate; and with equipment it is limited.


  • Working under limited supervision
  • Providing information and/or advising other persons
  • Operating within a defined budget and/or financial guidelines

Utilization of resources from other work units may be required to perform the job’s functions. There is an opportunity to impact the Organization’s services.


  • The usual and customary methods of performing the job’s functions requires the following physical demands:
  • Some lifting, carrying, pushing and/or pulling
  • Some climbing and balancing
  • Some stooping, kneeling, crouching and/or crawling
  • Significant reaching, handing, fingering and/or feeling

Generally, the job requires 80% sitting, 10% walking and 10% standing. The job is performed under minimal temperature variations, a generally hazard free environment, and in a clean atmosphere.

Clearances:  Criminal Justice fingerprint clearance and  TB clearance

Date Posted:  January 31, 2018

Application Deadline:  February 6, 2018

Start Date:  As Soon as Possible


TO APPLY:  Current employees who are interested in this position, must submit a written “Notice of Intent to Apply for Open Position” form to Human Resources (NUSD/CSEA, Article 14.2) prior to the closing date. This position is first open to all Novato Unified School District employees but first offered to lateral transfers. If you meet the requirements for this position, you will be contacted after the closing date for an interview. Call Human Resources (415-897-4220) if you have any questions. External applicants must complete a Classified Application, which is available at the District Office, 1015 Seventh Street, Novato CA   94945, or online at and submit it to Human Resources.

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